Staithe

Our objectives are;
To establish, run and maintain Cantley Staithe.
To facilitate and promote safe access to the river Yare to enable boating, fishing and other leisure and educational activities.
To ensure this facility is available to people of all ages, abilities, incomes and ethnic origins.

Trustees
Andrew Guy – Chairman
Colin McRobert – Vice Chairman
Keith Luxford – Secretary
Tim Drew – Treasurer
Alan Slade
Ian Thompson
Robert Beadle
Steve Millbanks- representing the Reedcutter Public House.
Peter Glanville
Dot Machin – representing the Parish Council
Ian Redhead – representing British Sugar
The Parish Council will act as the Custodian Trustee.

MOORING RULES FOR CANTLEY STAITHE

Successful Applicants must …
*Live in Civil Parish of Cantley (ie Cantley, Limpenhoe and Southwood). (Temporary exceptions will be made only if a mooring is available after all applications have been considered from within this area.)
*Must wholly and exclusively own their boat or have stated number of owners, percentage share of each owner and attached a completed Application Form from each owner. (proof of ownership may be required).
*Hold valid insurance, sufficient to cover liabilities to third party as specified by the *Broads Authority. (certificate to be produced if required).
*Fully re-reimburse the Association for any damage caused by him/her/them to pontoons and other facilities.
*Hold current Broads Authority licence (certificate to be produced if required).
*Be sufficiently competent in boat handling or undertake to take necessary training.
*Have contributed to the Staithe Project and/or be prepared to help with the management or maintenance of the Staithe in the future.
*Be prepared to help with training and/or fund raising activities.
*Be prepared to pay mooring fees annually in advance by direct debit.
*Keep the Staithe area clear from any encumbrances.
*Give accurate information on application form.
*Must re-apply if they change their boat.
*Notify any change of ownership, so the eligibility can be reviewed and new owner’s priority can be assessed against any waiting list for moorings.
*Agree that if their boat becomes unserviceable, the licence expires or the mooring fees are overdue the Trustees have the right to remove the boat after 28 days.
*Observe any rules that the Trustees may from time to time deem necessary.

Boat must …
*be in serviceable and well maintained condition
*be within the stated length and width given on the application form
*be kept in a clean and tidy condition
*be secured to pontoon in appropriate manner and moorings checked weekly

Use of Pontoons and Staithe …
*the pontoons to be kept clear at all times
*anglers using the pontoons must be treated with respect
*no barbecues or fires on pontoons or Staithe area
*no parking of cars or trailers on slip access road or turning circle

Mooring Fees…
*will be set by the trustees and reviewed annually
*will be for the period 1st April to 31st March each year
f*or the period up to 31st March 2011 half fees will be payable

Moorings …
*will be allocated by the trustees according to the allocation criteria
*will be reviewed annually and on any change of ownership
*cannot be sub-let or used to moor a boat other than the one defined in the application

Notes
The main limiting factor on the pontoon is the distance between the fingers. This means that owners of narrow boats may appear to get preference over owners of slightly wider boats.

Parking at the Staithe is limited to the Reedcutter car park. Please observe any restrictions and treat the personnel at the Reedcutter with respect.

In order to meet our expected running costs the mooring fees are likely to be between £300 and £400 pa.

Please note that a mooring is not for life. The Trustees will determine the allocation of all mooring annually in the light of demand and any other criteria deemed relevant.

The Trustees decision is FINAL

These rules were adopted at the first meeting of the Cantley Staithe Charitable Association on 15.06.10

MOORING ALLOCATION CRITERIA FOR CANTLEY STAITHE

Consider the dimensions of the boat for the size of mooring available.

Does applicant meet the following:-
live in Civil Parish of Cantley (ie Cantley, Limpenhoe and Southwood). (Temporary exceptions will be made only if a mooring is available after all applications have been considered from within this area.)

wholly and exclusively own their boat If no consider the other owners and where they live.(proof of ownership may be required)

hold valid insurance, sufficient to cover liabilities to third party as specified by the Broads Authority. (certificate to be produced if required)

hold current Broads Authority licence (certificate to be produced if required)

signed the declaration in Section 1 of the Application Form stating that they understand and agree to abide by the current rules.

Section 2: Consider each answer in turn
Q 1 What have contributed to the Staithe Project? Letter of support?
Q 2 Are you prepared to help with the management or maintenance of the Staithe in the future?
skills
Q 3 How much boat handling experience do you have?
Q 4 Do you have any life saving experience?
Q 5 Do you intend to complete, or have completed, any boating or safety training?
Q 6 Will you be prepared to help with any fund raising or training activities?
Q 7 Are you involved in other village activities?

Any other information that a Trustee feels is relevant.

Notes.
Any Trustee applying for a mooring must not be present when it is discussed.

All decisions must be made at Trustee meetings.

The Allocation Criteria was adopted at the first meeting of the Cantley Staithe Charitable Association on 15.06.10

FINANCIAL REGULATIONS FOR CANTLEY STAITHE CHARITABLE ASSOCIATION
These financial regulations shall govern the conduct of the financial transactions of the Association and may only be amended or varied by resolution of the Trustees.

The Treasurer will be responsible for the proper administration of the Association’s financial affairs.

All financial transactions will be recorded in a Receipts and Payments Book.

The Treasurer will be responsible for:-

The preparation of financial reports to the Association – Reports to cover Budget monitoring, Association Fund Balances, Receipts to date, payment of accounts and other relevant matters.

Preparation of draft estimates – When approved by the Trustees these will form the basis of the annual budget monitoring the year.

Banking and recording of all monies received and expended by the Association.

Ensure that any money due to the Association is billed (where appropriate) promptly and is in all cases collected promptly.

Manage cash flow and control of investments and bank transfers.

Control of cheques, direct debits and bank reconciliations.

Ensure that any payments have been properly authorised before being paid
Submission of annual VAT returns (if required).

Prepare and balance financial accounts in accordance with Charity Commission Rules and report to the Association.

Produce accounts and records for external audit and for submission to the Charity Commission.

Management of insurance risk, process claims as necessary.

Maintain a register of the Association’s Property and Assets.

Ensure that the books of accounts are maintained on a day to day basis, are accurate and are regularly reconciled e.g. with bank statements.

Under normal circumstances, a minimum of three quotations/tenders are required before work is undertaken on behalf of the Association. An official order or letter must be issued before any work is carried out.

All cheques to be written and logged by the Treasurer and signed by two signatories. The Treasurer is not to act as a signatory.

No payment shall be made until it has been authorised by the Trustees and they are satisfied with the work, goods or services that have been supplied or ordered.

A sub-committee of Trustees may also be given permission to authorise payments within an agreed budget for items specific to that sub-committee.

In an emergency a one off payment may be authorised by the Chairman and two other Trustees, this to be ratified at the earliest opportunity.

These Financial Regulations were adopted at the first meeting of the Cantley Staithe Charitable Association on 15.06.10.

A Brief History of the Staithe Project

The project started in April 2005 when the Staithe area gained Village Green Status.

In July that year the Parish Council met with the Broads Authority to discuss options for developing the Staithe. Lesley Marsden (of the Broads Authority), arranged for various plans to be drawn up.

In March 2008 two open meetings were held to test public feeling towards the project. It was decided to run the project from within the Parish Council and to subsequently establish a Staithe Management Group, with charitable status, to take over the running of the finished Staithe.

The planning application for developing the Staithe was approved by the Broads Authority on 8^th July 2009. As the deadline approached for Broadland Environmental Services Ltd (BESL) to start work in autumn 2009 it was decided to divide the Project into two phases.

This meant that the grant from WREN, which would have expired in September 2009, was secured and with a successful application to BIFFAWARD the new target of £270,500 was reached.

BESL started work on 9^th November 2009 and handed over to the Broads Authority on 21st May 2010.

In the meantime Phase 2 of the Project was launched to fund the floating pontoon.

Having obtained a 20% grant from Broadland District Council, a grant of £20,000 from the Broads Authority Sustainable Development Fund with grant provided by DEFRA and a donation of £123 from Hardley 100 Club the funding was completed.

Much of the initial work to investigate suitable pontoons was done by Paul Scott. This was subsequently taken over by Keith Luxford .

During 2008 a letter was sent to the whole Parish asking for volunteers to form a Management Group. Seven people volunteered to form the Management Group. Four representative members were also invited to join from British Sugar, the Broads Authority, the Reedcutter Public House and the Parish Council. The Broads Authority did not take up this offer.

The inaugural meeting was on the 22^nd January 2009.

The Staithe opened on 18^th September 2010.